The job of sound coordinator, or contractor, for a big
convention or festival is a thankless one. If the sound is
good--well, that's what everyone expected; if it's bad,
it's all your fault. Don't take the job unless you know
what you are getting into. That's the best way to keep
out of trouble.
Unfortunately, there is no possible way to tell you
everything you need to know, in this publication. If you are thinking of doing sound for a large
convention we recommend talking with as many people with experience in
the field as you can. Also make sure you know exactly what you are
getting into. Listed below are a few of the questions you need to have
answers to.
-
how many halls
-
are the halls acoustically good enough to use for
dancing
-
make sure the halls are acoustically isolated from
each other
-
have you sounded these halls before, and if not,
have others and what was the sound like
-
what are the sound equipment requirements for each
hall
-
what is the schedule for when each hall will be in
use
-
when can you get in to set up and check out the
sound
-
is adequate AC power provided at each stage
-
will power be on before the start of the event so
you can do your sound tests
-
how close can you park your vehicle for unloading
and later for packing out
-
do you need a permit to bring a vehicle into the
facility or park close
-
do you need AC outlets available for each
instructor to plug into at each stage table
-
what music sources will be used
-
do you need to supply a record player, MD player,
CD player.... for each hall
-
what are you expected to supply so each instructor
can connect in and play their music
-
do you need to supply a microphone and cord for
each hall
-
do you need to supply a wireless microphone for
any hall
-
will instructors be using their own microphones,
cords, and wireless microphones
-
if there are multiple wireless systems, are you
prepared for possible interference between them
-
do you need to provide a "sound person"
in each hall while the dance is on
-
who covers insurance for stolen or damaged
equipment
-
do you need hotel space or RV spot close to the
event
-
do you and anyone working with you need special
event ribbons
-
do you need to supply "hearing
assistance" equipment
-
will you need a "walkie-talkie" to keep
in touch during the event
-
what "spares" do you need to have available
during the event
-
do you have a central secure location for the
spares for quick access during the event
-
do you need to provide a "monitor"
speaker on each stage
-
are there "union only" requirements for
the facility, regarding set up and running of sound equipment
-
will there be special demonstrations, fashion
shows, or such, during the event -- what is required from you for
each of these
-
will "practice/rehearsal" time areas be
needed by demonstration groups before or during the event
-
demonstration groups often have special
requirements, is a mechanism in place to convey their requirements
before the event starts
Keep in mind -- each event is different and will
require a fresh look.
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