Sound For Large Festivals

SOUND FOR THE BIG CONVENTION The job of sound coordinator, or contractor, for a big convention or festival is a thankless one. If the sound is good--well, that's what everyone expected; if it's bad, it's all your fault. Don't take the job unless you know what you are getting into. That's the best way to keep out of trouble.

Unfortunately,  there is no possible way to tell you everything you need to know, in this publication. If you are thinking of doing sound for a large convention we recommend talking with as many people with experience in the field as you can. Also make sure you know exactly what you are getting into. Listed below are a few of the questions you need to have answers to.

·         how many halls

·         are the halls acoustically good enough to use for dancing

·         make sure the halls are acoustically isolated from each other

·         have you sounded these halls before, and if not, have others and what was the sound like

·         what are the sound equipment requirements for each hall

·         what is the schedule for when each hall will be in use

·         when can you get in to set up and check out the sound

·         is adequate AC power provided at each stage

·         will power be on before the start of the event so you can do your sound tests

·         how close can you park your vehicle for unloading and later for packing out

·         do you need a permit to bring a vehicle into the facility or park close

·         do you need AC outlets available for each instructor to plug into at each stage table

·         what music sources will be used

·         do you need to supply a record player, MD player, CD player.... for each hall

·         what are you expected to supply so each instructor can connect in and play their music

·         do you need to supply a microphone and cord for each hall

·         do you need to supply a wireless microphone for any hall

·         will instructors be using their own microphones, cords, and wireless microphones

·         if there are multiple wireless systems, are you prepared for possible interference between them

·         do you need to provide a "sound person" in each hall while the dance is on

·         who covers insurance for stolen or damaged equipment

·         do you need hotel space or RV spot close to the event

·         do you and anyone working with you need special event ribbons

·         do you need to supply "hearing assistance" equipment

·         will you need a "walkie-talkie" to keep in touch during the event

·         what "spares" do you need to have available during the event

·         do you have a central secure location for the spares for quick access during the event

·         do you need to provide a "monitor" speaker on each stage

·         are there "union only" requirements for the facility, regarding set up and running of sound equipment

·         will there be special demonstrations, fashion shows, or such, during the event -- what is required from you for each of these

·         will "practice/rehearsal" time areas be needed by demonstration groups before or during the event

·         demonstration groups often have special requirements, is a mechanism in place to convey their requirements before the event starts 

Keep in mind -- each event is different and will require a fresh look.